Agenda for Handing & Taking Over
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1. Opening Remarks
• Welcome note by the President
• Purpose and importance of the meeting

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2. Introduction of Members
• Brief self-introduction by outgoing and incoming committee members

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3. Confirmation of New Committee
• Acknowledgement of the newly elected/appointed members
• Handover of appointment letters (only to those attending the meeting)

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4. Presentation by Outgoing Committee
• Key achievements, challenges, and lessons learned
• Status of ongoing projects and commitments
• Summary of events, programs, or initiatives

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5. Handover of Key Documents & Assets
• Constitution and by-laws
• Minutes of past meetings
• Financial reports and bank account details
• Inventory list of assets
• Access to digital accounts (email, social media, etc.)
• Contracts and vendor information
• Any pending correspondence or legal matters

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6. Remarks by Incoming Committee
• Vision and immediate plans
• Requests for clarification, if any
• Acknowledgement of handover

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7. Signing of Handover Document
• Official signing by outgoing and incoming Chairperson
• Signing by Treasurer or Secretary as required
• Witness signature (if needed)

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8. Closing Remarks
• Appreciation to outgoing members
• Commitment by incoming team
• Group photo (optional)

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9. Adjournment